These
general delivery terms (the “Terms”) form an integral part of the
Agreement entered into between the Accommodation and HotelPlacer.com (individually
"Party" and collectively the "Parties").
1
DEFINITIONS
In addition to terms defined elsewhere in this
Agreement, the following definitions apply throughout this Agreement, unless
the contrary intention appears:
“Accommodation Collect
Booking”
means a booking by a Guest through the HotelPlacer.com Platform where the
Accommodation is responsible for charging and/or collecting payment from the
Guest for such booking.
"
Best Price
Guarantee
" means the guarantee issued by HotelPlacer.com (under this
or any similar name) stating that
HotelPlacer.com
offers the best rate
for a room and that no lower rate can be found online for the equivalent room
with the same check-in and check-out dates and the same booking conditions.
"
Customer
Service
" means the customer service desk of HotelPlacer.com which can
be reached at hotel.support@hotelplacer.com or such other address as set
out in this Agreement.
"Direct Debit"
means the instruction given by the Accommodation to its bank such that HotelPlacer.com
is authorized to collect the relevant amount under this Agreement directly from
the bank account of the Accommodation.
"
Force Majeure
Event
" means any of the following events affecting multiple Guests and
multiple accommodations: act-of-God, volcanic eruptions, (natural) disaster,
fire, (acts of) war, hostilities or any local or national emergency, invasion,
compliance with any order or request of any national, provincial, port or other
public authority, government regulation or intervention, military action, civil
war or terrorism, (biological, chemical or nuclear) explosion, rebellion,
riots, insurrection strikes, civil disorder (or the material or substantial
threat or justified apprehension of any of the foregoing events), curtailment
of transportation facilities, close down of airports or any other exceptional
and catastrophic event, circumstance or emergency, making it impossible,
illegal or prevents Guests from travelling to or staying at the Accommodation.
"Guest"
means a visitor of the Platforms or a customer or guest of the Accommodation.
“HotelPlacer.com Booking”
means a
booking by a Guest made through the HotelPlacer.com Platform.
"
HotelPlacer.com
Platform
" means the website(s), apps, tools, platforms, or other
devices of HotelPlacer.com on which the Service is made available.
"
Intellectual
Property Right
" means any patent, copyright, inventions, database
rights, design right, registered design, trade mark, trade name, brand, logos,
service mark, know-how, utility model, unregistered design or, where relevant,
any application for any such right, know-how, trade or business name, domain
name (under whatever extension, e.g. .com, .nl, .fr, .eu, etc.) or other
similar right or obligation whether registered or unregistered or other
industrial or intellectual property right subsisting in any territory or
jurisdiction in the world.
"Platform
" means the website(s), apps, tools, platforms and/or other devices of HotelPlacer.com
and its affiliated companies and business partners on or through which the
Service is (made) available.
"Portal"
means the
online system which can be accessed by the Accommodation (after identification
of the username and the password) through the Portal, for uploading, changes,
verifying, updates and/or amendments of the Accommodation Information
(including rates, availability, rooms) and reservations.
“Rate”
means the room
price, for Accommodation Collect.
“Rate Plan”
means the
applicable Rate and associated booking conditions, attached to each relevant
room type available through the HotelPlacer.com Platform.
"Service"
means the
online hotel reservation system of HotelPlacer.com through which Accommodation
can make their rooms available for reservation, and through which Guests can
make reservations at the Accommodation.
2
ACCOMMODATION OBLIGATIONS
2.1
Accommodation
Information
2.1.1
The
Accommodation shall provide Information for inclusion on the Platform including
information relating to the Accommodation (including pictures, photos and
descriptions), its amenities and services and the rooms available for reservation,
details of the rates (including all applicable taxes, levies, surcharges and
fees) and availability, cancellation and no-show policies and other policies
and restrictions (the "Accommodation Information") and shall
comply with formats and standards provided by HotelPlacer.com. The
Accommodation Information must not contain any telephone or fax numbers or
email (including skype) address or social media website/app/platform (including
twitter and Facebook), with direct references to the Accommodation or its
websites, apps, platform, tools, or other devices, or to websites, apps,
platform, tools, or other devices of third parties.
HotelPlacer.com may edit or exclude any information on becoming aware that it
is incorrect or incomplete or in violation of the Terms and Conditions of this
Agreement.
2.1.2
The
Accommodation shall at all times ensure that the Accommodation Information on
the Platform at all times be true, accurate and not misleading. The
Accommodation is at all times responsible for a correct and up-to-date
statement of the Accommodation Information, including additional availability
of rooms for certain periods or any extraordinary (material adverse) events or
situations (e.g., renovation or construction at or near the facility). The
Accommodation shall update the Accommodation Information on a daily basis (or
such more frequent basis as may be required) and may, at any time, change via
the Portal (i) the rate of its available rooms bookable, and (ii) the number or
type of available rooms, subject to the Minimum Allocation (as defined below).
2.1.3
The
information provided by the Accommodation for the Platforms shall remain the
exclusive property of the Accommodation. Information provided by the
Accommodation may be edited or modified by HotelPlacer.com and subsequently be
translated into other languages, whereas the translations remain the exclusive
property of HotelPlacer.com. The edited and translated content will be for the
exclusive use by HotelPlacer.com on the Platforms and the Accommodation shall
not use it (in any way or form) for any other distribution or sales channel or
purposes. Changes to or updates of the descriptive information of the
Accommodation are not allowed unless prior written approval has been obtained
from HotelPlacer.com.
2.1.4
Unless
HotelPlacer.com agrees otherwise, the Accommodation shall make all changes,
updates and/or amendments to the Accommodation Information (including rates,
availability, rooms) directly and online through the Portal or such other ways
as HotelPlacer.com may reasonably indicate. Updates and changes in respect of
pictures, photos and descriptions will be as soon as reasonably possible
processed by HotelPlacer.com.
2.2
Minimum
Allocation and Parity
2.2.1
The
Accommodation shall make available a minimum number of rooms for reservation
via HotelPlacer.com, as set out in the Accommodation Agreement (the "Minimum
Allocation"). HotelPlacer.com invites the Accommodation to provide
additional availability of rooms for certain periods as may be available
or requested from time to time.
2.2.2
The
Accommodation shall give HotelPlacer.com rate and availability parity ("Parity").
Rate Parity means the same or better rates for the same accommodation, same
room type, same dates, same bed type, same number of guests, same or better
restrictions and policies such as breakfast, reservation changes and
cancellation policy as are available on the Accommodation’s websites, apps or
call-centres (including the customer reservation system), or directly at the
Accommodation, with any competitor of HotelPlacer.com (which includes any
online or offline reservation or booking agency or intermediary) and/or with
any other (online or offline) third-party that is a business partner of or in
any other way related with or connected to the Accommodation. Availability
Parity means that the Accommodation shall provide HotelPlacer.com with such
availability (i.e. rooms available for booking on the Platform) that are at
least as favourable as those provided to any competitor of HotelPlacer.com
(which includes any online or offline reservation or booking agency or
intermediary) and/or with any other (online or offline) third-party that is a
business partner of or in any other way related with or connected to the
Accommodation.
2.3
Commission
2.3.1
For each reservation made on the Platform by a Guest for a room,
the Accommodation shall pay HotelPlacer.com a commission (the "Commission").
The Accommodation shall pay in accordance with Clause 2.4. The aggregate
Commission per reservation is equal to the multiple of (i) the number of nights
stayed at the Accommodation by the Guest, (ii) the booked rate per room per
night (excluding sales taxes and such other applicable national, governmental,
provincial, state, municipal or local taxes or levies (the "Taxes"))
and such other extras, fees and surcharges which are included in the offered
rate at the time of booking of the room by a Guest on the Platforms (such as
breakfasts, meals (half-board or full-board), bicycle rental, late check
outs/early check in fees, extra person charges, resort fees, roll-away beds,
theatre tickets, service fees, etc), (iii) the number of booked
rooms by the Guest, and (iv) the relevant Commission percentage set out in the
Agreement. For the avoidance of doubt, Commission will also be charged in the
event of overbooking or a no-show (unless the Accommodation has notified HotelPlacer.com
of the relevant no-show within 2 business days after the scheduled date of
arrival of the Guest) or a charged cancellation (cancellation in violation of
the free cancellation policy of the Accommodation) and shall be calculated in
accordance with the confirmed booking.
2.3.2
The Commission percentage is subject to change where the
Accommodation is eligible and participates in the Preferred Programme described
in Clause 4.
2.3.3
Unless agreed otherwise in the Agreement, the Rate shown to
Guests on the Platforms will be inclusive of VAT, sales tax, charges and all
such other (national, governmental, provincial, state, municipal or local)
taxes, fees, charges, or levies (to the extent that such other taxes, fees, and
levies can be reasonably calculated upfront without further information).
2.3.4
In the event that pursuant to (amendment or entering into
force of) the applicable law, rules, and legislation applicable to the
Accommodation, the rates must be shown to Guests inclusive of VAT, sales tax
and all such other (national, governmental, provincial, state, municipal or
local) taxes, fees, or levies. The Accommodation shall adjust the rates through
the Portal in accordance with the terms of Clause 2.1.2 and 2.1.4 as soon as
possible, but in any event within 5 business days after (i) amendment or
entering into force of the relevant law, rules, and legislation in this respect
applicable to such Accommodation, or (ii) notification thereof by HotelPlacer.com.
2.3.5
Value Added Tax in respect of the payment of the Commission
to HotelPlacer.com will be added to the Commission where applicable.
2.3.6
The Portal shows details of all reservations made at the
Accommodation through the Platform and the corresponding Commission. On the 1st
day of each month, an online reservation statement (the "
Online
Reservation Statement
") is available on the Portal showing the
reservations of all Guests whose date of departure fell in the previous month.
2.4
Payment
Commission
2.4.1
Commission
for bookings in a calendar month that contains the (scheduled) departure date
of the Guest in such month will be invoiced (save for free cancellations made
through HotelPlacer.com and in accordance with the cancellation policy of the
Accommodation) and paid in the subsequent month in accordance with the
following terms:
a.
Invoices
are processed on a monthly basis and shall be sent to the Accommodation by
mail, fax, or e-mail.
b.
The
Accommodation shall pay the Commission invoiced in respect of a month within 3 days
from the invoice date.
c.
The
Accommodation shall make payment directly to HotelPlacer.com by means of Direct
Debit, or in case this is not available in the banking system of the bank where
the payment is made from, by wire transfer (to such bank account as identified
by HotelPlacer.com). For the avoidance of doubt, other means of payment (such
as by cheque or via "payment agencies") cannot be processed by HotelPlacer.com
and therefore will not be accepted. The Accommodation shall bear all costs as
charged by the banks for the transfer of the funds.
d.
The
Accommodation shall make payment of all Commission payments in cleared funds,
without any deduction or set-off and free and clear of and without deduction
for or on account of any taxes, levies, imports, duties, charges, fees, and withholdings
of any nature now or hereafter imposed by any governmental, fiscal, or other
authority. If the Accommodation is compelled to make any such deduction or
withholding, it will pay to HotelPlacer.com such additional amounts as are
necessary to ensure receipt by HotelPlacer.com of the full (net) amount as set
out in the invoice which HotelPlacer.com would have received but for the
deduction. The Accommodation shall be held responsible and liable for the
payment and remittance of any taxes, levies, imports, duties, charges, fees,
and withholdings over and above the full (net) Commission payment due from the
Accommodation to HotelPlacer.com.
e.
The Accommodation shall make payment of the Commission
invoiced in respect of a month in the relevant currency (and if applicable at
the exchange rate) as specified in the invoice. HotelPlacer.com
may at its sole discretion prepare invoices either in a major currency (e.g.,
EUR/USD) or the relevant local currency of the Accommodation and subsequently
convert the relevant final amount in the local currency or a major currency on
the basis of the exchange rate of the last day of the relevant month for which
the invoice is issued (and not on the day of checkout). The exchange rate used
shall be the interbank rate (closing rate as per 4PM EST) as used or
promulgated by major international financial banks or service companies from
time to time selected by HotelPlacer.com.
2.4.2
The
automated Ranking (as defined hereafter) system uses on-time payment as a
factor. Hence, failure to pay Commissions on-time will result in a reduced
Ranking.
2.4.3
In
the event of a dispute between HotelPlacer.com and the Accommodation (e.g., on
the amount of the Commission), any undisputed amount of the Commission will be
paid in accordance with the Terms of this Agreement, notwithstanding the status
or nature of the dispute.
2.4.4
The
Accommodation shall pay a deposit equivalent to the amount as set out in the
Accommodation Agreement (the "Deposit"). If no such amount has
been agreed upon, the Accommodation shall upon first written request of HotelPlacer.com
pay a deposit whose amount shall be equal to 2 months’ Commission (to be
determined at the discretion of HotelPlacer.com). The Deposit will be held by HotelPlacer.com
as a security for performance of the (payment) obligations of the Accommodation
under the Agreement. Upon termination of this Agreement, the Deposit, or any
balance thereof after deducting outstanding Commission, shortfall payments and
other costs due to HotelPlacer.com (which balance during the term of this
Agreement and at all times be, made up upon first written request of HotelPlacer.com)
will be repaid to the Accommodation within 30 days after settlement in full of
the outstanding obligations and liabilities (including the payment of the
outstanding Commission). Upon first written request of HotelPlacer.com, the
Accommodation shall pay as further Deposit such additional amount as requested
by HotelPlacer.com if the outstanding Commission exceeds the Deposit or if the
Accommodation frequently fails to pay the Commission when due. The amount of
the Deposit shall in no way limit or cap the liability of the Accommodation under
this Agreement. The Deposit shall not bear any interest.
2.4.5
In
case of late payment, HotelPlacer.com reserves the right to claim statutory
interest, to suspend its service under the Agreement (e.g., by suspending the
Accommodation from the Platforms), and/or to ask for a bank guarantee or other
form of financial security from the Accommodation.
2.5
Reservation,
Guest Reservation, complaints, and Best Price Guarantee
2.5.1
When
a booking is made by a Guest on the Platform, the Accommodation will receive a
confirmation for every booking made via HotelPlacer.com. HotelPlacer.com shall
not be held responsible for the correctness and completeness of the information
(including credit card details) and dates provided by Guests and HotelPlacer.com
shall not be held responsible for the payment obligations of the Guests
relating to their (online) reservation. For the avoidance of doubt, the
Accommodation shall on a regular basis (but at least on a daily basis) check
and verify on the Portal (the status of) the reservations made.
2.5.2
By
making a reservation through the Platform a direct contract (and therefore
legal relationship) is created solely between the Accommodation and the Guest
(the "Guest Reservation"). To the extent necessary, the
Accommodation hereby empowers and grants HotelPlacer.com explicit
authorisation to conclude Guest Reservations on its behalf arising out of
online hotel reservations for the Accommodation made by Guests via the
Platform.
2.5.3
The
Accommodation is bound to accept a Guest as a contractual party, and to handle
the online reservation in compliance with the Accommodation Information
contained on the Platform at the time the reservation was made, including any
supplementary information and/or wishes made known by the Guest.
2.5.4
Other
than the fees, extras and (sur-)charges as set out in the confirmed booking,
the Accommodation shall not charge the Guest any transaction/administration fee
or charge for the use of any payment method (e.g., credit
card charge).
2.5.5
Complaints
or claims in respect of (the products or service offered, rendered, or provided
by) the Accommodation or specific requests made by Guests are to be dealt with
by the Accommodation, without mediation by or interference of HotelPlacer.com. HotelPlacer.com
is not responsible for and disclaims any liability in respect of such claims
from the Guests. HotelPlacer.com may at all times and at its sole discretion
(a) offer customer (support) services to a Guest, (b) act as intermediate
between the Accommodation and a Guest, (c) provide (at the costs and expenses
of the Accommodation) alternative Accommodation of an equal or better standard
in the event of an overbooking or other material irregularities or complaints
in respect of the Accommodation, or (d) otherwise assist a Guest in its
communication with or actions against the Accommodation.
2.5.6
In
the event of a valid claim of a Guest under the Best Price Guarantee, HotelPlacer.com
shall promptly notify the Accommodation of such claim and provide the
Accommodation with the relevant details of the claim. The Accommodation shall
immediately adjust (to the extent applicable) the rate(s) made available at the
HotelPlacer.com Platform such that a lower rate is available for further
booking(s). Furthermore, the Accommodation shall immediately adjust the rate in
the reservation made by the relevant Guest in its administration. Upon check
out of the Guest, the Accommodation shall offer the room for the lower rate and
shall either (i) settle the difference between the booked rate and the lower
rate by charging the Guest for the lower rate, or (ii) refund (in cash) to the
Guest the difference between the two rates.
2.6
Overbooking
and cancellation
2.6.1
The
Accommodation shall provide the rooms booked and in the event that the
Accommodation is not able to meet its obligations under this Agreement for any
reason whatsoever, the Accommodation shall promptly inform HotelPlacer.com via
Customer Service (partner.support@hotelplacer.com; where the subject line of
each email must state "overbooking"). Unless HotelPlacer.com has
arranged for alternative accommodation (to be verified by the Accommodation
with HotelPlacer.com), the Accommodation will use its best endeavours to
procure alternative arrangements of equal or superior quality at the expense of
the Accommodation and in the event that no room is available on arrival of the
Guest, the Accommodation shall:
a.
find
suitable alternative accommodation of an equal or better standard to the
Accommodation holding the Guest‘s guaranteed booking;
b.
provide
free private transportation to the alternative accommodation for the Guest and
other members of the Guest’s party who are listed in the Guest’s guaranteed
booking, and
c.
reimburse
and compensate HotelPlacer.com and/or the Guest for all reasonable costs and
expenses (e.g., costs of alternative accommodation, transportation, telephone
costs) made, suffered, paid or incurred by the Guest and/or HotelPlacer.com due
to or caused by the overbooking. Any amount charged by HotelPlacer.com in this
respect shall be paid within 14 days after receipt of the invoice.
2.6.2
The
Accommodation is not allowed to cancel any online reservation made via the
HotelPlacer.com Platform.
2.6.3
Cancellations
made by Guests before the time and date beyond which a cancellation fee applies
will not attract Commission. Cancellations made by Guests after the time and
date beyond which a cancellation fee applies will attract Commission in
accordance with the Terms of this Agreement.
2.7
Credit
Card Guarantee
2.7.1
Guarantee of the booking is based on the credit card details
provided by the Guest or the person responsible for the booking. The
Accommodation shall at all times accept all major credit cards (including
Master Card, Visa and American Express) for guarantee of a booking. The
Accommodation is responsible for the verification of the validity of these
credit card details, the (pre) authorization of the credit card and the limit
of credit on the date of the stay(s) booked. The Accommodation shall upon
receipt of a booking, promptly verify and pre-authorize the credit card. If the
credit card offers no guarantee, the Accommodation will immediately notify HotelPlacer.com,
which subsequently invites the Guest to guarantee the booking in an alternative
manner. If the Guest is unable or unwilling to do this, HotelPlacer.com may
cancel the booking upon request of the Accommodation or at
its own discretion. If the credit card (or any alternative guarantee made by the
Guest) is not effective or valid for any reason, this shall always be at the
risk and for the account of the Accommodation. Bookings which are cancelled by HotelPlacer.com
pursuant to this Clause 2.7.1 will not attract any Commission.
2.7.2
If the Accommodation wishes to take payment from the credit
card before the date of check-in, it shall ensure that the up-front payment
condition (including the (special) rate restrictions, terms and conditions for
or connected with such pre-payment) are clearly explained to Guests in the
information made available to the Guest prior to making a reservation and
included in the Accommodation Information.
2.7.3
The Accommodation shall be responsible for charging the Guest
for the consumed stay, no show fee or charged cancellation (including
applicable Taxes for which the Accommodation shall be liable and remit to the
relevant tax authorities). Credit cards shall be charged in the same currency
as set out in the reservation of a Guest. To the extent that this is not possible,
the Accommodation may charge the credit card of the Guest in a different
currency with a reasonable and fair exchange rate.
2.7.4
In the event of offering rooms at cash payment only, no
credit card details will be made available by HotelPlacer.com to the Accommodation
as guarantee for the booking.
2.8
Securitization
of Credit Card Data
2.8.1
The
Accommodation shall comply and have its service providers comply on an ongoing
basis, with the requirements, compliance criteria and validation processes as
set forth in the Payment Card Industry ("PCI") Data Security Standard
as promulgated from time to time by the major credit card companies.
2.8.2
The
Accommodation shall be responsible for the security of cardholder data it
processes within the context of this Agreement and HotelPlacer.com shall be
responsible for the security of cardholder data it processes within the context
of this Agreement.
2.9
Direct
marketing to Guests
The
Accommodation shall not specifically target Guests that have been obtained via HotelPlacer.com
in either online or offline marketing promotions or solicited or unsolicited
mail.
2.10
Portal
HotelPlacer.com
will provide the Accommodation with a user ID and password which allows the
Accommodation to access the Portal. The Accommodation shall safeguard and keep
the user ID and password confidential and safely stored and not disclose it to
any person other than those who need to have access to the Portal. The
Accommodation shall immediately notify HotelPlacer.com of any (suspected)
security breach or improper use.
2.11
Force
Majeure Event
In the
event of a Force Majeure Event, the Accommodation shall not charge (and shall
repay (if applicable)) the Guests affected by the Force Majeure Event any fee,
costs, expenses, or other amount (including the (non-refundable) rate or the
no-show, (change of) reservation or cancellation fee) for
i.
any cancellation or change of the reservation made by the
Guests, or
ii.
that part of the reservation that was not consumed, due to
the Force Majeure Event.
In the
event of reasonable and justified doubt, the Accommodation may ask a Guest to
provide reasonable evidence of the causality between the Force Majeure Event
and cancellation, no-show or change of reservation (and provide HotelPlacer.com
upon request with a copy of such evidence).
In
order for HotelPlacer.com to register any cancellation, no-show, or amendment
of the reservation due to a Force Majeure Event, the Accommodation shall inform
HotelPlacer.com within 2 business days after (a) the scheduled arrival date of
the no-show or cancellation, or (b) check out, the number of days actually
stayed. HotelPlacer.com will not charge any Commission in the event of a
registered no-show or cancellation or over that part of the booking which is
not consumed due to the Force Majeure Event.
3
HOTELPLACER.COM RIGHTS AND OBLIGATIONS
3.1
The
Accommodation hereby grants HotelPlacer.com a non-exclusive, royalty free and
worldwide right and license (or sublicense as applicable):
a.
to
use, reproduce, have reproduced, distribute, sublicense, communicate and make
available in any method and display those agreed upon elements of the
Intellectual Property Rights of the Accommodation as provided to HotelPlacer.com
by the Accommodation pursuant to this Agreement and which are necessary for HotelPlacer.com
to exercise its rights and perform its obligations under this Agreement;
b.
to
use, reproduce, have reproduced, process, distribute, sublicense, display and
utilize (including without limitation to publicly perform, modify, adapt,
communicate, reproduce, copy, and make available to the public in any manner
whatsoever) the Accommodation Information.
3.2
HotelPlacer.com
may sublicense, make available, disclose and offer the Accommodation Information
(including the relevant Intellectual Property Rights) of the Accommodation and
special offers made available by the Accommodation on the Platforms and all
such further rights and licenses set out in this Agreement via or in
collaboration with (the websites, apps, platform, tools or other devices of)
affiliated companies and/or third-parties (the "Third Party Platforms").
3.3
HotelPlacer.com
may in no event be liable to the Accommodation for any acts or omissions on the
part of any Third-Party Platforms. The sole remedy for the Accommodation in
respect of such Third-Party Platforms is (i) to request HotelPlacer.com (which
has the right and not the obligation) to disable and disconnect with such Third-Party
Platform, or (ii) terminate this Agreement, all in accordance with the Terms of
this Agreement.
3.4
Customer
data and guest reviews
3.4.1
HotelPlacer.com
will transmit or make available the reservation made by a Guest to the
Accommodation, which reservation details will include the date of arrival, the
number of nights, the room type (including smoking preference (if available)),
the room rate, the Guest's name, address and credit card details (collectively
"Customer Data") and such other specific request(s) made by
the Guest.
3.4.2
Guests
who have stayed at the Accommodation may be asked by HotelPlacer.com to comment
on their stay at the Accommodation and to provide a score for certain aspects
of their stay.
3.4.3
HotelPlacer.com
reserves the right to post these comments and scores on the Platforms. The
Accommodation acknowledges that HotelPlacer.com is a distributor (without any
obligation to verify) and not a publisher of these comments. The Accommodation
shall not hold HotelPlacer.com responsible for any comments or scores by the
Guests, posted on the Platform.
3.4.4
HotelPlacer.com
undertakes to use its best efforts to monitor and review Guest reviews in
respect of obscenities or the mention of an individual’s name. HotelPlacer.com may
refuse, edit, or remove unfavourable reviews in the event that such reviews
include obscenities or mention an individual’s name.
3.4.5
HotelPlace.com
will not enter into any discussion, negotiation, or correspondence with the
Accommodation in respect of (the content of, or consequences of the publication
or distribution of) the Guest reviews.
3.4.6
HotelPlacer.com
shall not have and disclaims any liability and responsibility for the content
and consequences of (the publication or distribution of) any comments or
reviews howsoever or whatsoever.
3.5
(Online)
marketing and PPC advertising
3.5.1
HotelPlacer.com
is entitled to promote the Accommodation using the Accommodation’s name(s) in
online marketing, including email marketing and/or pay-per-click (PPC)
advertising. HotelPlacer.com shall run online marketing campaigns at its own
costs and discretion.
3.5.2
The Accommodation is aware of the working methods of search
engines, such as spidering of content and ranking of URLs. HotelPlacer.com
agrees that if the Accommodation becomes aware of such behaviour
by Third Party Platforms that breaches the Accommodation’s Intellectual
Property Rights, then the Accommodation must notify HotelPlacer.com in writing mentioning
the details of the conduct and HotelPlacer.com will use its commercially
reasonable endeavours to ensure that the relevant third-party takes steps to remedy
the breach.
3.5.3
The Accommodation agrees not to specifically target the HotelPlacer.com,
its brand and goodwill directly through keyword purchases that use HotelPlacer.com’s
Intellectual Property Rights.
4
RANKING AND PREFERRED PROGRAMME
4.1
Ranking
4.1.1
The
order in which the Accommodation is listed on the Platform (the "Ranking"),
is determined automatically and unilaterally by HotelPlacer.com. Ranking is
based on and influenced by various factors, including but not limited to the commission
percentage (to be) paid by the Accommodation, the Minimum Allocation stated by
the Accommodation, the number of bookings versus the number of visits ratio to
the relevant accommodation page on the Platform (the "Conversion"),
the volume realized by the Accommodation, the ratio of cancellations, the guest
review scores, the customer service history, the number and type of complaints
from Guests and the on-time payment record of the Accommodation.
4.1.2
The
Accommodation has the possibility to influence its own Ranking by changing the Commission
percentage and availability for certain periods, and continuously improving the
other factors. The Accommodation shall not make any claim against HotelPlacer.com
regarding the Ranking of Accommodation; the Ranking system is automated.
4.2
Preferred
Programme
4.2.1
On
the HotelPlacer.com Platform, HotelPlacer.com operates and offers a preferred
programme for certain accommodations which meet and maintain certain criteria
(the "Preferred Programme"). The Preferred Programme operates
by invitation from HotelPlacer.com to eligible accommodations (the "
Eligible
Accommodation
") who meet and maintain the following 7 qualifying
performance criteria (the "Qualifying Performance Criteria")
to be determined at HotelPlacer.com’s sole discretion to the extent the
Preferred Program is available within a geographical location:
a.
higher
than average Conversion compared to all accommodation which are serviced by HotelPlacer.com
in each accommodation’s geographical location;
b.
higher
than average availability percentage compared to all accommodations which are
serviced by HotelPlacer.com in each accommodation’s geographical location;
c.
lower
than average cancellation percentage compared to all accommodations which are
serviced by HotelPlacer.com in each accommodation’s geographical location;
d.
the
average Guest review score meets or exceeds 7 out of 10;
e.
an
unbroken record of paying Commissions on time and in full;
f.
an
unbroken record of Parity; and
g.
compliance
with the allotment as set out in the invitation for the Preferred Programme.
4.2.2
Only
if the Accommodation has been receiving bookings from Guests through HotelPlacer.com
for more than 60 days, it can be invited for participation in the Preferred
Programme. Eligible accommodations who accept the invitation for participation
in the Preferred Programme will be advertised as "
Preferred
Accommodation
" on the HotelPlacer.com Platform.
4.2.3
If
a Preferred Accommodation ceases to be eligible for the Preferred Programme it
will be listed as a standard accommodation and the Commission will be adjusted
according to the local standard commission for that country.
5
REPRESENTATIONS AND WARRANTIES
5.1
The
Accommodation represents and warrants to HotelPlacer.com that for the term of
this Agreement:
i.
the Accommodation has all necessary rights, power, and
authority to use, (sub)license and have HotelPlacer.com make available on the
Platform the Intellectual Property Rights in respect of, as set out or referred
to in the Accommodation Information made available on the Platform;
ii.
the Accommodation holds and has complied with all permits, licenses,
and other governmental authorisations necessary for
conducting, carrying out and continuing its operations and business, and
iii.
the price for the rooms advertised on the Platform correspond
to the best available price for an equivalent stay with the Accommodation and a
better price cannot be obtained by a Guest making a reservation with the
Accommodation directly, via another (third) party or via another medium or channel.
5.2
Each
Party represents and warrants to the other Party that for the term of this
Agreement:
i.
it has the full corporate power and authority to enter into
and perform its obligations under this Agreement;
ii.
it has taken all corporate action required by it to authorise
the execution and performance of this Agreement;
iii.
this Agreement constitutes legal, valid, and binding
obligations of each Party in accordance with its Terms, and
iv.
each Party shall comply with all applicable governmental
laws, codes, regulations, ordinances and rules of the country, state or
municipal under which law the relevant Party is incorporated with respect to
the products (to be) offered and/or Services (to be) rendered by such Party.
5.3
Except
as otherwise expressly provided in this Agreement, neither Party makes any
representations or warranties, express or implied, in connection with the
subject matter of this Agreement and hereby disclaims any and all implied
warranties, including all implied warranties of merchantability or fitness for
a particular purpose regarding such subject matter.
5.4
HotelPlacer.com
disclaims and excludes any and all liability in respect of the Accommodation
which is related to any (temporary and/or partial) breakdown, outages,
downtime, interruption or unavailability of the Platform, the Services and/or
the Portal.
6
INDEMNIFICATION AND LIABILITY
6.1
Each
Party (the "Indemnifying Party") shall be liable towards, and
compensate, indemnify and hold the other Party (the "Indemnified Party")
harmless for and against any direct damages, losses (excluding any loss of
production, loss of profit, loss of revenue, loss of contract, loss of or
damage to goodwill or reputation, loss of claim or any special, indirect or
consequential losses and/or damages), liabilities, obligations, costs, claims,
claims of any kind, interest, penalties, legal proceedings and expenses
(including, without limitation, reasonable attorneys’ fees and expenses)
actually paid, suffered or incurred by the Indemnified Party pursuant to:
i.
a breach of this Agreement by the Indemnifying Party, or
ii.
any claim from any third-party based on any (alleged)
infringement of the third-party's Intellectual Property Right by the
Indemnifying Party.
6.2
The
Accommodation shall fully indemnify, compensate, and hold HotelPlacer.com
harmless for and against any liabilities, costs, expenses (including, without
limitation, reasonable attorneys’ fees, and expenses), damages, losses,
obligations, claims of any kind, interest, penalties, and legal proceedings
paid, suffered, or incurred by HotelPlacer.com in connection with:
i.
all claims made by Guests concerning inaccurate, erroneous or
misleading information of the Accommodation on the Platform;
ii.
all claims made by Guests concerning a stay in the
Accommodation, overbooking or (partly) cancelled or wrong reservations;
iii.
to the extent that any claims under or pursuant to the Best
Price Guarantee are not settled between the Guest and the Accommodation upon
check out of the Guest (by payment of the lower rate), all claims made by
Guests regarding or pursuant to the Best Price Guarantee;
iv.
all other claims from Guests which are wholly or partly
attributable to or for the risk and account of the Accommodation (including
claims related to (lack of) services provided or product offered by the
Accommodation), or which arise due to tort, fraud, wilful misconduct,
negligence or breach of contract (including the Guest Reservation) by or
attributable to the Accommodation in respect of a Guest or its property; and
v.
all claims against HotelPlacer.com in relation to or as a
result of the failure of the Accommodation to pay or withhold any applicable
taxes levied or based on the services or other charges hereunder in the
relevant jurisdiction.
6.3
Save
as otherwise provided for in this Agreement, the maximum liability of HotelPlacer.com
to the Accommodation in aggregate for all claims made against it under or in
connection with this Agreement in a year shall not exceed the aggregate Commission
received or paid by it in the preceding year or USD 1000 (whichever is higher).
In the event of tort, fraud, wilful misconduct, gross negligence, deliberate
non-disclosure or deliberate deception on the part of the Accommodation, no
limitation of liability will be applicable. Parties agree and acknowledge that
none of the limitations of liability set out in Clause 6 shall apply to any of
the indemnifications in respect of third-party claims (e.g., claims from Guests
as described in 6.2) or third-party liabilities.
6.4
In
the event of a third-party claim, Parties shall act in good faith and use their
commercially reasonable efforts to consult, cooperate and assist each other in
the defence and/or settlement of such claim, whereas the Indemnifying Party
shall be entitled to take over a claim and assume the defence (in consultation
and agreement with the Indemnified Party and with due observance of both
Parties' interests), and neither Party shall make any admission, file any
papers, consent to the entry of any judgment or enter into any compromise or
settlement without the prior written consent of the other Party (which shall
not unreasonably be withheld, delayed or conditioned).
6.5
In
no event shall any Party be liable to any other Party for any indirect,
special, punitive, incidental, or consequential damages or losses, including
loss of production, loss of profit, loss of revenue, loss of contract, loss of
or damage to goodwill or reputation, loss of claim, whether such damages are
(alleged as) a result of a breach of contract, tort or otherwise. All such
damages and losses are hereby expressly waived and disclaimed.
6.6
Each
Party acknowledges that remedies at law may be inadequate to protect the other
Party against any breach of this Agreement and without prejudice to any other
rights and remedies otherwise available to the other Party, each Party will be
entitled to injunctive relief and specific performance.
7
TERM, TERMINATION AND SUSPENSION
7.1
Unless
agreed otherwise, this Agreement shall commence on the date hereof and be
effective for 1 year, unless terminated by either Party with due observance of
a notice period of 14 days. After the 1-year period, this Agreement shall
continue thereafter for indefinite period of time until terminated by either
Party on not less than 14 days written notice to the other Party.
7.2
Each
Party may terminate this Agreement or suspend this Agreement in respect of the
other Party, with immediate effect and without a notice of default being
required in case of:
a.
a
material breach by the other Party of any term of this Agreement (e.g., delay
of payment, insolvency, breach of rate Parity guarantee, the provision of wrong
information or receipt of a significant number of Guest complaints); or
b.
filing
or submission of request for bankruptcy or suspension of payment (or similar
action or event) in respect of the other Party.
7.3
After
termination, the Accommodation shall honour outstanding reservations for Guests
and shall pay all Commissions (plus interest if applicable) due on those
reservations in accordance with the Terms of this Agreement.
7.4
HotelPlacer.com
is entitled to immediately suspend its Services (including the display of or
availability of Accommodation or the relevant reservation tool on the Platform)
to or in respect of the Accommodation in any of the following events:
i.
the Accommodation fails to pay Commissions on or before the
due date;
ii.
the Accommodation posts incorrect or misleading Accommodation
Information on the Portal;
iii.
the Accommodation fails to maintain Information on the Portal
resulting in over-bookings at the Accommodation;
iv.
the Accommodation fails to accept a reservation at the price
shown on a reservation;
v.
the Accommodation overcharges one or more guests;
vi.
the Accommodation charges a guest’s credit card prior to
arrival of the guest without an express agreement from the guest (a guest
provides express agreement if they select a non-refundable or an advance
purchase room type);
vii.
HotelPlacer.com receives one or more legitimate and serious
complaint(s) from one or more guest(s) who made reservations with the
Accommodation;
viii.
misuse of the Guest review process by any behaviour that
results in a review appearing on the Platforms that is not an honest expression
of a real stay by a real guest at the Accommodation;
ix.
inappropriate or unprofessional behaviour towards guests or HotelPlacer.com
staff; or
x.
the Accommodation refuses to agree to any reasonable revision
to any Term of this Agreement.
7.5
Upon
termination and save as set out otherwise, this Agreement shall absolutely and
entirely terminate in respect of the terminating Party and cease to have effect
without prejudice to other Party’s rights and remedies in respect of an
indemnification or a breach by the other (terminating) Party of this Agreement.
Clauses 6, 7, 8 and 9 shall survive termination.
8
BOOKS AND RECORDS
The systems, books, and
records of HotelPlacer.com (including Portal, the Online Reservation Statement,
faxes and/or emails) shall be considered conclusive evidence of the existence
and receipt by the Accommodation of the reservations made by the Guest and the
amount of the Commission of the Accommodation due to HotelPlacer.com under this
Agreement, unless the Accommodation can provide reasonable and credible counterevidence.
9
CONFIDENTIALITY
9.1
Parties
understand and agree that in the performance of this Agreement, each Party may
have access to or may be exposed to, directly or indirectly, confidential
information of the other party (the "Confidential Information").
Confidential Information includes Customer Data, transaction volume, marketing
and business plans, business, financial, technical, operational and such other
non-public information that either a disclosing party designates as being
private or confidential or of which a receiving Party should reasonably know
that it should be treated as private and confidential.
9.2
Each
Party agrees that:
a.
All
Confidential Information will remain the exclusive property of the disclosing Party
and receiving Party shall not use any Confidential Information for any purpose
except in furtherance of this Agreement;
b.
Parties
shall maintain, and shall use prudent methods to cause its employees, officers,
representatives, contracting parties and agents (the "Permitted Persons")
to maintain, the confidentiality and secrecy of the Confidential Information;
c.
Parties
shall disclose Confidential Information only to those Permitted Persons who
need to know such information in furtherance of this Agreement;
d.
Parties
shall not, and shall use prudent methods to ensure that the Permitted Persons
do not, copy, publish, disclose to others or use (other than pursuant to the Terms
hereof) the Confidential Information; and
e.
Parties
shall return or destroy all ((hard and soft) copies of) Confidential
Information upon written request of the other Party.
9.3
Notwithstanding
the foregoing,
a.
Confidential
Information must not include any information to the extent it (i) is or becomes
part of the public domain through no act or omission on the part of the
receiving Party, (ii) was possessed by the receiving Party prior to the date of
this Agreement, (iii) is disclosed to the receiving party by a third-party
having no obligation of confidentiality with respect thereto, or (iv) is
required to be disclosed pursuant to law, court order, subpoena or governmental
authority; and
b.
nothing
in this Agreement shall prevent, limit or restrict a Party from disclosing this
Agreement (including any technical, operational, performance and financial data
(but excluding any Customer Data)) in confidence to an affiliated company that
is under the control of or controls that relevant Party (a company or other
entity shall be deemed to control another if it owns or controls more than
fifty percent (50%) of the voting stock or other ownership interest of the
company or entity).
9.4
Parties
shall use commercially reasonable efforts to safeguard the confidentiality and
privacy of Customer Data and to protect it from unauthorized use or release.
Parties agree to comply with the relevant laws on the processing of personal
data and the protection of privacy.
10
INSURANCE
a.
The
Accommodation represents and warrants that it has liability insurance coverage
in an amount that is consistent with best industry practice. To the extent
permitted by law, the Accommodation shall either (i) provide evidence of
insurance acceptable to HotelPlacer.com that indicates, in the event of a claim
relating to this Agreement, that HotelPlacer.com or claims made by HotelPlacer.com,
will be covered by the insurance, or (ii) name HotelPlacer.com as an additional
insured on any liability insurance policies on which the Accommodation pays
premiums, and deliver to HotelPlacer.com certificates of insurance that verify
compliance with the preceding clause.
b.
The
Accommodation shall provide HotelPlacer.com 30 days prior written notice before
such insurance is cancelled or expires.
c.
No
later than 10 working days prior to the date of cancellation or expiration of
an existing insurance policy, the Accommodation shall deliver new certificates
(or other evidence) of insurance to HotelPlacer.com for any renewal policies.
d.
HotelPlacer.com
may terminate this Agreement immediately upon written notice to the
Accommodation if there is a failure to comply with this insurance clause.
11
HEALTH AND SAFETY
11.1
The
rooms of the Accommodation booked through the Platform should be sanitized and
hygiene be maintained so as to prevent the spread of the Covid-19 virus and all
its resulting variants. All rules and regulations in place with respect to the
virus, in the country of the Accommodation should be complied by and strictly
maintained.
11.2
If
and when requested by HotelPlacer.com, the Accommodation shall promptly provide
HotelPlacer.com with a copy of the relevant operating license and/or similar
certificate(s), indicating compliance with the health and safety obligations
required to operate legally within the jurisdictions in which the Accommodation
operates.
11.3
HotelPlacer.com
may provide the Accommodation with a health and safety self-assessment
questionnaire from time to time, that promptly be supply with the information
requested.
11.4
The
Accommodation shall permit any HotelPlacer.com representative to carry out
health and safety reviews of the Accommodation. As a result of a
self-assessment or a health and safety review, if HealthPlacer.com recommends
health and safety enhancements or changes for the Accommodation, the
Accommodation shall implement such recommendations within a timeframe to be
mutually agreed by the Parties. Failure to comply with such obligations, may
lead to termination of the Agreement immediately, upon written notice to the
Accommodation.
12
ANTI-FRAUD COOPERATION
The Accommodation shall be solely responsible
for ensuring that the identification presented by any Guest is valid and
matches the booking information provided to you the HotelPlacer.com Platform.
If either Party believes a booking to be or is fraudulent, or certain data
provided by a Guest cannot be verified, then both Parties shall work in good
faith to address such fraudulent or potentially fraudulent booking.
In the event of a
fraudulent or potentially fraudulent booking, HotelPlacer.com may cancel such booking
at any time. If cancellation of a fraudulent or potentially fraudulent booking
occurs prior to or within 2 hours after check-in, neither HotelPlacer.com nor
any of its affiliates will pay any cancellation fee or penalty. If the
cancellation of a fraudulent or potentially fraudulent booking occurs after
such 2-hour period following check-in, the maximum penalty chargeable upon HotelPlacer.com
will be the Rate the Accommodation would have been paid by the Guest had the
booking not been cancelled for the room, up to and including the date such
booking was cancelled, plus any applicable Taxes.
Neither HotelPlacer.com
nor any of its affiliates will have any liability to the Accommodation in
connection with any fraudulent or potentially fraudulent Accommodation Collect
Bookings.
13
SEVERABILITY
If any
provision of this Agreement is or becomes invalid or non-binding, the Parties
shall remain bound by all other provisions hereof. In that event, the Parties
shall replace the invalid or non-binding provision by provisions that are valid
and binding and that have, to the greatest extent possible, a similar effect as
the invalid or non-binding provision, given the contents and purpose of this
Agreement.
14
AMENDMENT
14.1
HotelPlacer.com
may modify and impose new or additional Terms and Conditions to this Agreement
at any time. HotelPlacer.com shall provide written notice of any such changes
to the Terms.
14.2
If
the Accommodation does not accept the new or additional Terms and Conditions,
the Accommodation may choose to terminate this Agreement by providing a written
notice to HotelPlacer.com within 30 days after notice of any change to the
Agreement.
14.3
If
the Accommodation fails to terminate the Agreement within 30 days after notice
of any change, the Accommodation shall be implied to have agreed to the new or
additional Terms and Conditions.
15
GOVERNING LAW
15.1
Save
as set out otherwise in this Agreement, this Agreement will be exclusively
governed by and construed in accordance with the laws of Texas, USA. Save as
set out otherwise in this Agreement, any disputes arising out or in connection
with this Agreement shall exclusively be submitted to and dealt with by the
competent court in Texas, USA.
15.2
Parties
agree and acknowledge that notwithstanding Clause 15.1, nothing in this
Agreement shall prevent or limit HotelPlacer.com in its right to bring or
initiate any action or proceeding or seek interim injunctive relief or
(specific) performance before or in any competent courts where the
Accommodation is established or registered under the laws of the relevant
jurisdiction where the Accommodation is established or registered and for this
purpose, the Accommodation waives its right to claim any other jurisdiction or
applicable law to which it might have a right.
16
MISCELLANEOUS
16.1
Neither
Party shall be entitled to assign, transfer, encumber any of its rights and/or
the obligations under this Agreement without the prior written consent of the
other Party, provided that HotelPlacer.com may assign, transfer, encumber any
of its rights and/or the obligations under this Agreement (in whole or in part
or from time to time) to an affiliated company without the prior written
consent of the Accommodation.
16.2
All
notices and communications must be in English, in writing, and sent by E-mail, facsimile
or nationally recognized overnight air courier to the applicable facsimile
number or address set out in the Agreement.
16.3
This
Agreement (including the schedules, annexes, and appendixes, which form an
integral part of this Agreement) constitutes the entire agreement and
understanding of the Parties with respect to its subject matter and replaces
and supersedes all prior agreements, arrangements, ((non) binding) offers,
undertakings or statements regarding such subject matter (including vis-à-vis
the Accommodation).
16.4
The
original English version of these Terms may have been translated into other
languages. The translated version of the English Terms is a courtesy and office
translation only and the Accommodation cannot derive any rights from the
translated version. In the event of a dispute about the contents or
interpretation of these Terms and Conditions of this Agreement or in the event
of a conflict, ambiguity, inconsistency or discrepancy between the English
version and any other language version of these Terms, the English language
version shall prevail, apply and be binding and conclusive. The English version
shall be used in legal proceedings. The English version is available on the
following website https://hotelplacer.com/hotelreg/legal/terms-and-conditions
and will be sent to you upon written request.
16.5
In
respect of (or as an award for) the execution, delivery, sealing, registration,
filing of, and/or the execution, performance or delivery under or pursuant to,
the Agreement, the Accommodation (including its employees, directors, officers,
agents or other representatives) shall (i) not directly or indirectly (a)
offer, promise or give to any third-party (including any governmental official
or political party('s official, representative or candidate)), or (b) seek,
accept or get promised for itself or for another party, any gift, payment,
reward, consideration or benefit of any kind which would or could be construed
as bribery or an illegal or corrupt practice, and (ii) comply with all applicable
laws governing anti-bribery and corrupt gifts and practices (including the U.S.
Foreign Corrupt Practices Act and the relevant laws of the country where the
Accommodation is established).